End of Financial Year Documents Checklist

As trustee(s) of the SMSF, you are responsible of keeping proper and accurate tax and super records. We may request these documents and data from you via the Online Checklist to enable us to prepare the annual compliance documents for the SMSF.

To assist you with the above, we have detailed below the documents we will request from you for some common investments and transactions.

Bank and Savings Account

If the SMSF’s Bank or Savings account is linked to our office, the account will show as “Automatic” data feed in the Client Portal and no Bank Statements or data is required from you as we already have the data.

However, for other Bank or Savings account not linked to our office, you will need to provide the following to us via the Checklist:

Bank Statements detailing the account name, account number and all transactions that occur from 1 July/Opening date to 30 June/Closing Date.
Electronic transactions data for transactions that occur from 1 July/Opening date to 30 June/Closing date in excel or CSV format. Alternatively, you may manually add the transaction individually in the Checklist.

If the Bank or Savings account was closed during the Financial Year, we still require the Bank Statement and transactions data for the period from 1 July to closing date. Additionally, we may require a statement evidencing the closure of the account.

Term Deposit Account

If the SMSF’s Term Deposit was established via our office, no Term Deposit statement or data is required from you.

However, if the Term Deposit was not established via our office, you will need to provide us the Term Deposit statements detailing the account name, account number, principal, investment date, maturity date and interest rate.

If the SMSF’s Share Trading account was established via our office, no trades or holdings details are required from you as we already have the data.

However, if you have established other SMSF share trading account, data will not be accessible by us and you will need to provide the following to us via the Annual Checklist:

Trades statements issued by the broker detailing the account name, account number and all trades (i.e. Buy/Sell) that occur from 1 July/Opening date to 30 June/Closing Date.
Broker Settlement Statement issued by the broker detailing the account name, account number and all transactions that occur from 1 July/Opening date to 30 June/Closing Date. This includes all trades settlement transactions, transfers made to or from the SMSF’s bank account, and any fees incurred.
Holdings Statements issued by the broker detailing the securities held, the number of units and their unit price/market value on 30 June. Alternatively, if the account was closed prior to 30 June, you may provide a document evidencing the closure of the account.

In addition to the above statements, you will also be required to import the trades and settlement account transactions in electronic format (i.e. Excel or CSV format) in the Checklist. Alternatively, you may add the trades or settlement transactions individually.

Forex/CFDs/Options

If the SMSF’s Forex/CFDs/Options Trading account was established via our office, no trades or holdings details are required from you as we already have the data.

However, if you have established other SMSF trading accounts, data will not be accessible by us and you will need to provide the following to us via the Annual Checklist:

Transaction statements issued by the broker detailing the account name, account number and all activities (i.e. trades, deposits, withdrawals, etc.) that occur from 1 July/Opening date to 30 June/Closing Date.
Holdings statements or open position statements issued by the broker showing the GLV or open position details on 30 June. Alternatively, if the account was closed prior to 30 June, you may provide a document evidencing the closure of the account.

Cryptocurrency

If the SMSF holds a Cryptocurrency Exchange Account

If the SMSF held a Cryptocurrency Exchange account at any point during the Financial Year, you will be required to provide the following documents:

Trading History Statement issued by the broker detailing the account name, account number and all trades (e.g. Buy/Sell, coin swaps, staking) that occur from 1 July/Opening date to 30 June/Closing Date.
Cash Statement issued by the broker detailing the account name, account number and all fiat transactions that occur from 1 July/Opening date to 30 June/Closing Date. This includes all trades settlement transactions, transfers made to or from the SMSF’s bank account, and any fees incurred.
Holdings Statement issued by the broker detailing the cryptocurrencies held, the number of units and their unit price/market value on 30 June. Alternatively, if the account was closed prior to 30 June, you may provide a document evidencing the closure of the account.

Additionally, you will need to manually add the trades data individually via the Annual Checklist.

If the SMSF holds a Cryptocurrency Wallet

If the SMSF has transferred the cryptocurrency initially purchased via an exchange to a private wallet, you will be required to provide the following documents:

Print-outs / Screenshots / any documentation generated from the private wallet showing every crypto unit movement (e.g. crypto transfer in & out, staking rewards) that occur from 1 July/Opening date to 30 June.
Print-outs / Screenshots / any documentation generated from the private wallet such that our office could determine the cryptocurrencies held, the number of units and their unit price/market value on 30 June.
Declaration of Trust confirming the wallet is owned by the SMSF, the amount of cryptocurrency stored on the wallet and that all cryptocurrency stored on the wallet is held by the SMSF. This Declaration of Trust document will be generated automatically when you complete the Annual Checklist.

Listed Managed Funds (mFunds)

If the SMSF has acquired or sold Listed Managed Funds using the EBROKING mFunds Service, ESUPERFUND receives the trades data automatically and no trades or holding information is required from you.

If the SMSF has acquired or sold Listed Managed Funds using the mFunds Service with a Broker other than EBROKING, you will need to provide the Broker details and provide the Broker trades, settlement and holding statements and electronic data to us.

Unlisted Managed Funds

If the SMSF has acquired or sold Unlisted Managed Funds (e.g. using providers such as Colonial, Perpetual, Vanguard etc), you will be required to provide the following documents:

Transaction statement detailing all transactions that occur from 1 July/Opening date to 30 June/Closing Date.
Distribution statement for any distribution income received in the Financial Year.
Holding Statement detailing the number of units held on 30 June and their market value.
Annual Tax Statement providing a breakdown of the tax components for the distribution income for the Financial Year.

Metals

If the SMSF purchased or sold Metals during the Financial Year, we will require the transaction statement issued by the Provider evidencing all the transactions that occur from 1 July/Opening date to 30 June/Closing Date. If an official transaction statement issued by the Provider is not available, then we will require associated invoices to be provided.

If metals are held via the Provider/broker

Generally, for bullion assets held at a storage facility or Mint, a holding statement issued by the facility detailing the metals held, number of units, and value on 30 June would be sufficient.

If you have taken physical delivery of the metals

When trustee(s) of an SMSF take physical possession of the bullion assets, Trustees can provide an independent holding statement in the name of your SMSF issued by any of the following entities/person after the physical metals have been sighted by them:

Storage vault company where you store the assets;
A reputable bullion / jewellery dealer;
A qualified independent valuer;
A certified practising accounting business (e.g. CPA/CA/Auditor).

In the absence of the above independent holding statement, the auditor may not have sufficient appropriate evidence to confirm the physical existence (i.e. type and quantify) of the bullion assets held by the SMSF as at 30 June. This will require them to detail the issue on the audit report.

Collectables and Personal Use Assets

If the SMSF purchased Collectables or Personal Use Assets during the year, you will be required to provide the following in relation to the asset:

Tax invoices in the name of the SMSF detailing the seller’s information and ABN, invoice date, description of the items purchased and amount paid.
Purchase Minutes
Documentation evidencing that the collectables have been insured for the entire period (i.e. within 7 days of acquisition date to 30 June) in the name of the SMSF.
Rental Agreement if the Collectables are leased.
Tax Invoices in the name of the SMSF for any expenses incurred.
Holdings statement issued by the dealer or independent valuer evidencing the collectables unit holdings and market value on 30 June.

If the SMSF disposes of a collectable or personal use asset to a related party of the SMSF, the transaction must be at market price. Accordingly, you will also be required to provide a valuation document provided by a qualified independent valuer evidencing the market value as at the date of the transaction.

Property purchased during the Financial Year

If the property was purchased during the Financial Year, the following documents in relation to the property purchase will be required via the Annual Checklist:

Contract of Sales in the name of "Name of Trustees ATF Name of Superfund" if there was no borrowing involved.

If the property is purchased with borrowings, the contract of sales must be in the name of the Security Custodian Trust Trustee Company.
Settlement Statement detailing the adjustment for the property settlement
Stamp Duty Remittance
Tax Invoices in the name of the SMSF or detailing the SMSF’s property address for settlement related expenses. For example: solicitor’s fees paid, building inspections, pest inspections.
Purchase Minutes

If the property was purchased with borrowings, in addition to the documents listed above for property purchase with no borrowings, you will need to provide the following:

Signed Bare Trust Deed
Signed Loan Agreement
Signed Guarantor Indemnity Waiver Document if the Loan has guarantors
Post Settlement Letter from the lender

Annual Property Documentation Required

Rental Agreement for the entire Financial Year
- If the lease has been renewed during the Financial Year, please provide the renewed Rental Agreement if there is one. Otherwise you may provide a written confirmation from the real estate agent / Trustees themselves confirming the lease has continued with the same tenant as well as the new agreed rent amount.
- Rental Agreement is required for audit purposes regardless whether the property is managed by a real estate agent or whether the Rental Statement has been provided.
Monthly Rental Income and Expenditure Statement for the rental received
Annual Minutes to confirm the property is not occupied by any related party of the fund or explain the reasons for no rental income received during the Financial Year.
Tax Invoice in the name of the SMSF or the property address for every property expense paid, e.g. council rates, water rates notices, Strata / body corporate levies, property insurance, repairs and maintenance, etc.
Independent Valuation Report issued by the third party (i.e. online property valuation services, real estate agents) to evidence the market value as at 30 June.
Depreciation Schedule if you wish to claim property depreciation
Loan statements (if the property was purchased with borrowing) detailing the property loan transactions, such as interest charges, fees, loan repayments, which occurred from 1 July to 30 June and evidencing the loan balance on 30 June.

Non-Investment Transactions

Detailed below are some common non-investment transactions and further information on the supporting documents we will require from you:

Transaction Type	Document Required
SMSF expenses	Invoice issued in the name of the SMSF and detailing the following: The seller’s information and ABN Invoice date and a brief description of the items/services purchased Amount paid
ASIC fee	Invoice issued by ASIC detailing the fee paid and evidencing that it relates to the Corporate Trustee Company or Bare Trust Company. If you do not hold a copy of the document, you will need to contact ASIC directly.
Member Insurance	Insurance Policy Statement/Document detailing the following: Policy owner should clearly indicate the ownership of the SMSF Type of cover and member insured Premium amount or the total premium paid for the Financial Year
Personal Concessional Contribution	Personal concessional contributions refer to personal contributions made to the SMSF and on which a tax deduction is claimed in your personal tax return. We will require the following documents: ATO Tax Deduction Form Confirmation of Receipt & Acceptance of Section 290-170 notice. The notice will be generated automatically when you complete the Annual Checklist.
Downsizer Contribution	Downsizer contribution refer to contributions made from the proceeds of selling your home under the downsizer measure provided you meet the eligibility requirements. If you have made a Downsizer contribution to the SMSF, we will require the Downsizer into Super form.

When do I Provide the above Documents to ESUPERFUND?

The documents mentioned above should be retained by you as Trustees and only need be provided to ESUPERFUND after the Annual Checklist is released.

Before the release of the Annual Checklist, you may refer to the Document Checklist above to obtain and organise the necessary documentation for efficient uploading to the Annual Checklist.