Annual Compliance Requirements
Your SMSF must attend to certain annual reporting requirements each and every year. These include:
Preparation of an annual Balance Sheet
Preparation of an annual Profit & Loss Statement
Preparation of annual Member Statements
Preparation of annual Trustee Resolutions & Minutes
Preparation of an annual Income Tax Return
Preparation of an annual Audit
Lodgement of the annual Income Tax Return
The above annual compliance requirements are the compliance requirements that a SMSF must attend to annually. Importantly ESUPERFUND attends to the above annual compliance requirements for your SMSF. You do not need to arrange for another accountant to prepare the above annual documentation as they are completed by ESUPERFUND. Similarly the above documentation is covered by our annual fee. The process to prepare the annual compliance documentation for your SMSF is detailed as follows:
Electronic Data Received by ESUPERFUND
When you become a client of ESUPERFUND, a Commonwealth Bank Accelerator Cash Account is established for your SMSF which will act as the Transaction Account for your SMSF. The Transaction Bank Account allows ESUPERFUND to electronically access the transactions made by your SMSF in order to attend to the SMSF Annual Compliance Requirements. That is at the end of each financial year, the Commonwealth Bank will send to ESUPERFUND an annual data file of all your SMSF Transactions. Similarly at the end of each financial year, CommSec will send to ESUPERFUND an annual data file of all your SMSF Trades and Transactions.It is important to understand that only electronic data files are provided to ESUPERFUND. ESUPERFUND has absolutely no access to your Transaction Bank Account or Share Trading Platform and cannot actually login to these Accounts.
Electronic Data Reviewed at Financial Year End
The Electronic Data received by ESUPERFUND is reviewed to determine what data we have and what data is additionally required to prepare the annual compliance documentation for your SMSF. In some cases the data will be available but additional information will be required. For example when a Contribution is made to your Transaction Bank Account we can view that the Contribution has been made. Typically the Member making the Contribution will be detailed on transaction Bank Statement. However to the extent that the narration on the Bank Statement is insufficient, ESUPERFUND may require additional details confirming on whose behalf the contributions have been made and the contribution type.
Annual Checklist emailed to all clients in July
In July each Financial Year, an Annual Checklist is emailed to you detailing the information we have for your SMSF and also advising what additional information is required from you. As detailed above most of the data is available as it has been received electronically. The Annual Checklist will guide you through additional information you need to provide. For example you may need to confirm on whose behalf contributions have been made and the contribution type as detailed above. Additionally you may need to provide details of Investments made by the SMSF which we cannot identify. For example if you make a Term Deposit with a Bank directly or a Property purchase, we will not have this information available. We will need documentation evidencing these types of external Investments at financial year end and will guide you on the documentation and information we require.
Checklist Information returned to ESUPERFUND
Once you have reviewed the Annual Checklist, you will need to collate the additional information and documentation requested (if any). Once collated the information will need to be submitted to ESUPERFUND. The Annual Checklist will usually specify a due date to submit the information which is usually September or October following the end of the financial year. It is noted that in the first year your SMSF is setup the SMSF must lodge its Tax Return by 28 February following the end of the Financial Year. In the second year and future years the SMSF must lodge its Tax Return by 15 May following the end of the Financial Year. Accordingly by requesting that the Annual Checklist is provided to our office by September or October, this gives us sufficient time to prepare and lodge the annual compliance documentation by the due date.
Compliance Documentation Prepared and available for you to Review and Sign
On receipt of the Annual Checklist Information from you, ESUPERFUND will attend to the annual compliance documentation as detailed in Step 1 above. On completion you will be notified via email that the annual compliance documentation is ready for review and signing from the client portal. Once you are satisfied that the documentation is correct, you simply have to sign and upload, email or mail the documentation to our office. If you have any queries about the documentation it is preferred that you email your queries through to our office and the accountant who prepared the documentation will respond to your queries as soon as possible. It is preferred that you do not call ESUPERFUND with any queries as it is more efficient for the accountant to review your query and respond with an appropriate answer by email. Importantly a copy of the annual compliance documentation will be available to download or print for your records.
Tax Return Lodged with ATO
On receipt of the signed documentation from you, the Tax Return is lodged with the ATO. It is noted that in the first year your SMSF is setup, the SMSF must lodge its Tax Return by 28 February following the end of the Financial Year. In the second year and future years the SMSF must lodge its Tax Return by 15 May following the end of the Financial Year.
Tax Liability Paid by you (or Tax Refund Issued)
When the Tax Return has been completed at financial year end, ESUPERFUND will send to you the Tax Return to you for review and sign as detailed above. The Tax Return will also indicate the Tax Liability due and payable and the due date. In the first year your SMSF is setup the SMSF must pay its tax liability by 28 February following the end of the Financial Year. In the second year and future years the SMSF must pay its tax liability by 15 May following the end of the Financial Year. The tax liability must be paid from the Transaction Bank Account established for your SMSF. ESUPERFUND will provide you with the relevant BPAY details to arrange payment of the tax liability conveniently from your Transaction Bank Account. Alternatively where your SMSF is entitled to a Tax Refund the Refund will generally be issued 2-4 weeks after lodgement of the Tax Return. The ATO will in turn issue a cheque for the Tax Refund which you will need to deposit into your Transaction Bank Account. At this time the Annual Compliance Process will be completed.